SharePoint RichText Boost dramatically enhances the functionality of the default SharePoint rich text editor without creating a new column type. It adds the ability to upload and insert images, hyperlinks, and flash movies directly into any rich text column without first storing them in a document library, making it ideal for storing complex and formatted content in any SharePoint list. Moreover, SharePoint RichText Boost adds the option to automatically resize images as they are uploaded to the rich text editor area or preserve the original dimensions of the image.

Once an image or flash movie has been added, users have the option to quickly increase or decrease the size of the rich text editor area without changing list settings: maximize the rich text editor area to window borders, or gradually increase or decrease the height and width of the rich text editor area to ensure that all important content is visible as the item is edited. An integrated memory function will store the rich text editor area dimensions between item edits for a more user-friendly viewing experience, meaning that the next time the item is edited, the rich text editor area will automatically resize to the appropriate dimensions.

Original size of the rich text editor area:

New extended rich text editor:

A fully customizable rich text editor control panel allows administrators to enable or disable any RichText Boost functionality, allowing for full content control within each individual SharePoint list. The RichText Boost button control panel can be configured on list-level, site-level, or site collection level, meaning that functionality can be limited or custom-tailored to each list from one convenient location.

SharePoint RichText Boost is an extension for multiple lines of text columns that are using rich text. It changes the user interface of these columns by providing an additional toolbar. This allows the user to:

• Increase/decrease the size of SharePoint rich text area, and save these settings;
• Upload and insert images/flash as specified without entering a full URL;
• Upload files and insert them as hyperlinks without entering a full URL.

Another feature of SharePoint RichText Boost is that it allows the user or administrator to configure the rich text toolbar according to their preferences. This can be either done in the List Settings for each column that has rich text enabled, or globally in the Site Collection Settings. This approach allows for an easier way to configure and administer the column settings, so the administrator could turn off features that he recognizes as an issue, e. g. inserting pictures or flash into a list.

Administrating RichTextBoost columns

To change the settings globally, the administrator has to navigate to the Site Collection Settings page.

Then, by clicking the RichText Boost Settings Center button the user will be directed to the RichText Boost Settings page. This page allows the administrator to set the default settings for each newly added rich text column, apply the default settings to every rich text column, and display each rich text column in each site to change the settings according to his preferences.

Changing the default settings is accomplished by checking, or unchecking the button icons. After changes have been made, the administrator should confirm them by clicking the Set as default button. Clicking OK will also save the default settings.

Clicking the "Apply Default Settings To Site Collection" button will change the settings for each rich text column in each site of the site collection to the default settings.

The drop-down button on the left allows the administrator to navigate to each site in the site collection. For each site, all lists and all rich text columns in these lists will be displayed with their current settings. To only change the settings for one site, click the "Apply Default Settings To This Site" button.

Afterwards, the administrator can configure each rich text column individually from the top-level settings page, making the set-up process more convenient and efficient.

After changing the settings, click "OK" to confirm. Clicking Cancel without saving the settings will open a popup window, asking the user if he really wants to leave the settings page.

To configure rich text columns locally, the administrator can navigate to the List Settings page of the list that contains the rich text columns he wants to change.

There, clicking on the RichText Boost Settings button the administrator will be directed to the RichText Boost Settings page for this list. Every rich text column in this list will be displayed here with details about which buttons are enabled or disabled. The administrator can then change the settings for each single column according to his preferences.

After changing the settings, click "OK" to confirm. After saving the changes the results of the changed settings are displayed as shown below.

Using RichText Boost

A typical example of how SharePoint RichText Boost improves working with rich text columns is illustrated below. Here, a user is trying to change the size of the column editing area, insert an image, and finally insert a flash movie.

Increasing/decreasing the size of the SharePoint rich text area

In the default SharePoint rich text editor, the editor box is very small. This makes editing and formatting text difficult.

RichText Boost gives the user the option to change the size of the text input area by clicking the buttons , , or .

The changed settings of the textbox size will be saved so that it will remain the same size the next time it is edited by the same user and browser.

Inserting images with SharePoint RichText Boost

Click the button, and the "Insert attached image" dialog will pop up:

Click the Browse button to select an image from your computer. Then, click "Upload", so that the image can be uploaded to the server as an attachment to the item. The image name will be displayed in the "Select image" field. Next, specify the image width and height, or keep the original size by checking the "Keep original size" checkbox.

Click "OK" to confirm, and the picture will be inserted into the rich text editing area.

Inserting flash with SharePoint RichText Boost

Click the button, and the "Insert attached flash" dialog will pop up:

Click the Browse button, and select a flash file from your computer. Then, click "Upload" to upload the flash file to the server as an attachment to the item. The flash name will be displayed in the "select flash" box. Next, specify the width and height of the flash, or keep the original size by checking the "Keep original size" checkbox.

Finally, click "OK" to save the item you edit. The picture and flash you inserted will be displayed in the View Item form as shown below:

Inserting Hyperlinks with SharePoint RichText Boost

Click the button and the "Insert attached Hyperlink" dialog will pop up:

The inserted Hyperlink will be displayed as shown below:

Top

Languages Supported: English, Japanese, German

System Requirements

For SharePoint 2010:

Operating System:	Microsoft Windows Server 2008 x86/x64 Microsoft Windows Server 2008 R2
Server:	SharePoint Release: - Microsoft SharePoint Foundation 2010 or Microsoft SharePoint Server 2010 - Microsoft .NET Framework 3.5
Browser:	Microsoft Internet Explorer 7 or greater is recommended for Advanced Administration features Mozilla Firefox supported

For SharePoint 2007:

Operating System:	Microsoft Windows Server 2003 x86/x64 Microsoft Windows Server 2008 x86/x64 Microsoft Windows Server 2008 R2
Server:	SharePoint Release: - Microsoft Windows SharePoint Services v3 or Microsoft Office SharePoint Server 2007 - Microsoft .NET Framework 2.0 or 3.0 Note: This product is not compatible with SPS 2003 and WSS v2
Browser:	Microsoft Internet Explorer 6 or greater is recommended for Advanced Administration features

Known Issues

• Does not support wiki list for SharePoint 2010.

Release Notes

1.13.1203 Dec 7th, 2010	New Feature: - Supports German.
1.12.818.1 Aug 18th, 2010	New Features: - Server License is available; - Announced compatibility with SharePoint 2010.
1.11.107.0 Jan 14th, 2010	Licensing module upgraded.
1.10.1208.0 Dec 9th, 2009	New Features: - Allows users to customize rich text editor control panel from list level or from site collection level; - Offers memory function to store rich text editor area dimensions between item edits. Bugs Fixed: - Remove "alternative text" from flash inserting dialog; - Browsers that did not support flash crashed when inserting flash with Rich Text Boost.
1.9.820.0 Aug 21st, 2009	Licensing module upgraded.
1.9.610.0 Jun 10th, 2009	New Feature: - Support Japanese.
1.9.522.1 May 22nd, 2009	Licensing module upgraded.
1.8.218.0 Feb 18th, 2009	New Features: - Users can maximize the size of RichText editor till the edge of the web and restore to the default size with buttons on toolbar; - Enable users to remove template files and directories after editing. Bug Fixed: - Files cannot be added as attachments in some cases.
1.7.1231.0 Dec 31st, 2008	New Features: - Allow users to insert hyperlink; - Improve user experience with UI enhancements. Bug Fixed: - Fixed errors happening when deleting items in edit form.
1.6.1210.2 Dec 10th, 2008	Bugs Fixed: - Failed to insert attached images into wiki page in some cases; - Failed to insert files whose names contain special characters, such as ~, #, &, etc; - Failed to insert attached images when the user names are numbers, such as 1, 2, etc.
1.5.1205.0 Dec 5th, 2008	New Feature: - Availability of farm license. Bug Fixed: - Resolved the error: images were saved to incorrect paths when creating new wiki pages.
1.4.1114.0 Nov 17th, 2008	New Features: - Users are allowed to insert flash into Richtext editor; - Users can set width and height of inserted images and flashes.
1.3.1031.3 Oct 31st, 2008	Bug Fixed: - Fixed errors happened when inserting images to wiki item.
1.2.3.0 Sep 16th, 2008	Bug Fixed: - Fixed errors happened when users inserting an image into a new item, but failed to save it for certain reason, such as the title is empty.
1.1.1.0 Aug 12nd, 2008	Bug Fixed: - Resolved the error: image cannot be inserted when the file’s name contains space.
1.1.0.0 Jul 28th, 2008	New Feature: - Allow attaching and inserting images to RichText when user creates a new item.
1.0.0.0 Jul 17th, 2008	Initial Release

Purchase FAQ

Questions about Licensing:

• What is the difference between a Server License and a Site Collection License/Farm License?
  • Currently, we can provide Server License, Site Collection License and Farm License:
  • Each WFE will require a Server License (For SharePoint 2007: all servers running the SP Web Application service will need to be licensed; for SharePoint 2010: all servers running the "Microsoft SharePoint Foundation Web Application" service will need to be licensed). SPB Server Licenses do NOT limit the number of end-users.
  • A Site Collection License (with end-user number limit) can be applied to one site collection only, you would need to make sure the number of end-users is within the end-user number limit provided by your license;
  • A Farm License can be used across all site collections within a SharePoint farm; however the maximum number of users within each site collection is limited by the end-user number limit provided by your license. For example, a 400-end user Farm License means that the number of users within a site collection should not exceed 400.
  • To find out the number of end-users you have in your site collection/farm, please check the license management page (this will appear after you install the trial version of our software on your SharePoint servers), or download and run the free End User Viewer Tool available here: http://www.sharepointboost.com/end-user-viewer-tool.html.
• Which type of license should I choose?
  • Server Licenses are better if you would like to use the product without site collection or end-user restrictions.
  • A Site Collection License/Farm License is better if you only want to use the product in one site collection/farm and the number of end-users is unlikely to grow rapidly or change frequently.
  • If you are still unsure as to which license type is best for you, please email sales@sharepointboost.com for assistance.
• What are "end-users" and how do they affect my Site Collection License/Farm License?
  • End-users do NOT affect Server Licenses. An end-user count is only needed for a Site Collection License or Farm License.
  • An end-user is defined as any user who has access to, or has accessed any site in your Site Collection/Farm at any point in time, either directly (e.g. signing in) or indirectly (e.g. assigning him a task). And the number of end-users in the site collection means the total number of users across all sites in the site collection.
  • Once a user has accessed a site in the site collection/farm, he is counted, regardless of whether or not this user is active on the site where the product is used. For example, while you may only have 50 users who would need to use the product on Site A in the site collection, there are 360 users accessing Site B (including the 50 accessing Site A), making a total of 360 users with access to the site collection. Since Site A and Site B are in the same site collection, you would need to purchase a license for at least 360 users. SPB licenses increase in increments of 100 users, so if there are 360 people who have access to the site collection, you will need to purchase a 400 end-user license.
• If the current end-user number exceeds the end-user number allowed by my Site Collection License/Farm License, what will happen?
  • Please note that end-users do NOT affect Server Licenses.
  • If the current end-user amount exceeds the amount of end-users allowed by your Site Collection License/Farm License, the original functions and settings of the software will NOT be influenced until you change them (e.g. additions, deletions, modifications, etc.)
  • You can either use our End User Viewer Tool to delete some inactive or disabled SharePoint users (http://www.sharepointboost.com/end-user-viewer-tool.html) or upgrade your license with more end-users.The cost of a license upgrade is equal to the price difference between the old and new licenses, plus a standard fee of 50 USD applied to all upgrates submitted. For example, if you had purchased a 200 end-user license for $500 and now you want to upgrade to a 300 end-user license (Price: $600), you only need to pay the difference (600-500=$100) plus the standard upgrade fee ($50), therefore in total $150. It also applied to Farm License.
• What will happen if I buy a new server or add another server? How will this affect my license?
  • Please note that adding an additional server/replacing an old server with a new one will NOT affect Site Collection Licenses/Farm Licenses. Please contact sales@sharepointboost.com for more information only if your Site Collection ID/Farm ID has changed.
  • However, if you are using Server Licenses for an SPB product and you subsequently add an additional WFE to your environment, you will need to purchase another Server License. Also, if you elect to replace an old server with a new server, and the Server Code subsequently changes, you will need to contact sales@sharepointboost.com for more information.
• What is Premium Annual Support? If I buy it, what do I get?
  • For detailed information regarding SharePointBoost's Premium Annual Support plan, please visit our support page.
  • Premium Annual Support must be renewed each year. Support fees are charged per license per year.
• How can I find my Server Code or Site Collection ID/Farm ID?
  • To find your Server Code or Site Collection ID/Farm ID, please check the license management page (this will appear after you install the trial version of our software on your SharePoint servers – for help finding this information, please email support@sharepointboost.com, or download and install the free License Management Center here: http://www.sharepointboost.com/licensecenter.html.
• What is the price for DEV/Test environment? Is there any discount?
  • SharePointBoost offers 50% discount off the list license price for DEV/TEST environment when customers purchase license for their production environment.
• Do I have to pay for updates as new versions of the product are released?
  • Do I have to pay for updates as new versions of the product are released?
  • A minor release contains bugs fixes and minor feature changes (e.g. 1.0 to 1.1). Major releases include significant feature additions and enhancements (e.g. 1.x to 2.0), and Major releases (usually with significant functionality added) require the payment of an upgrade fee. However, if you purchase our Premium Annual Support plan, then all major and minor releases are free for one year.
• Do I need to apply for a new license if the site collection ID/farm ID/server CODE has been changed?
  • Yes. Since the license is generated based on the specific site collection ID/farm ID/server CODE, which means, once the site collection ID/farm ID/server CODE is changed, the original license CODE would be invalid as well. You need to contact our sales team(sales@sharepointboost.com ) for further assistance.

Questions about Purchasing Process:

• Does SharePointBoost accept Purchase Orders?
  • Yes, we accept purchase orders from our customers, for more details on purchasing via PO, please contact sales@sharepointboost.com.
• Which payment methods does SharePointBoost allow?
  • PayPal:
  • The preferred method of payment is PayPal. You can either purchase SharePointBoost products via PayPal account or via credit card. If you would like to purchase a Site Collection License/Farm License where the total number of end-users is greater than 900, we will generate a PayPal purchase link and send it to you in an email (paying via purchase link does not require that you have a PayPal account).
  • Secure Purchase Link:
  • If purchasing our products through PayPal is not possible for you, then you may contact sales@sharepointboost.com to get a secure purchase link generated and then emailed to you. Here you may pay with a credit card online, by phone, or by fax.
  • Bank Transfer:
  • If purchasing our products through PayPal or via a secure purchase link is not possible for you, then you may contact us to get bank information for a wire transfer. Note that you are responsible for any bank transfer fees.
  • If you do not specify one currency from USD, HKD, JPY, or EUR, we will take USD as the default payment currency.
  • SHAREPOINTBOOST DOES NOT ACCEPT CORPORATE OR PERSONAL CHECKS. PLEASE USE PAYPAL, SECURE PURCHASE LINK OR BANK TRANSFER TO PURCHASE OUR PRODUCTS.
• What is SharePointBoost's refund policy?
  • A request for a refund will only be granted if it is received BEFORE the license code has been sent. Once SharePointBoost has sent you a license code, the sale is considered final. We recommend that you take advantage of the 30-day trial period to download and test the product. This should allow you to fully test and make sure the product meets your needs before making a final purchase decision.
• Does SharePointBoost offer a discount for non-profit organizations, government agencies, or educational institutions?
  • Yes, SharePointBoost can offer discount on condition that you can provide proof that your organization is a registered non-profit, please contact sales@sharepointboost.com for the discount.