SharePoint Choice Indicator allows you to prioritize, organize and monitor task and list items by applying color-coded labels corresponding to selection criteria you specify. Choice Indicators support floating tooltip information, customizable color settings, and the ability to apply one or more colored labels to each list or task item, permitting you to quickly scan and sort through lengthy SharePoint lists without compromising individual list item data. The SharePoint Choice Indicator feature is an extension of the default SharePoint Choice Column, which does not support color-coding on SharePoint column/list views.

On the Edit Column Settings page, an indicator setting grid will allow the Administrator to set a color for each choice once the SharePoint Choice Indicator feature has been successfully installed.

After saving your settings, the choices will then be displayed as colored squares in the list view. When you mouse-over the color pane, the written criteria associated with the color label will be displayed. The Color Choice Indicator feature allows you to select either single or multiple choice criteria for each list item and will display each selected choice as a separate colored square.

The SharePoint Choice Indicator feature allows users to classify list elements by assigning a color to each element in the list.

The following is an example of how to use the Choice Indicator feature:

1. Create Choice Indicator column

Open the list or library where you want to apply the Choice Indicator feature. In the Settings menu, click Create Column.

In the Name and Type section, type a column name of your choosing (e.g. Status) and select Choice Indicator.

In the Additional Column Settings section, enter your choice types and assign a color to each of them. In the below example, "Not Started", "In Progress", "Completed", etc. were entered as choice types (classification types).

Configure any additional settings in the Additional Column Settings section, and then click OK to save the configuration.

2. Display the Choice Indicator value in your Task list

After you have completed configuration, create a new item and set a status for it.

After saving the item, the Choice Indicator will appear in the list as a colored square corresponding to the criteria you specified on the indicator settings list. When you mouse over the color indicator, the choice value will be displayed.

After creating several items, the status of each item is displayed clearly.

3. Convert to SharePoint Choice from Choice Indicator

Go to the Choice Indicator configuration page, check the Convert to SharePoint Choice type checkbox. You will be prompted to confirm you want to revert to SharePoint Choice type. After you confirm, click OK to save the configuration.

After saving the item, the SharePoint Choice value will appear in the list as text corresponding to the criteria you specified on the indicator settings list.

4. Convert to Choice Indicator from SharePoint Choice

On the Settings menu, click Create Column and select Choice Indicator. Then, in the Additional Column Information section, click the "Convert to Choice Indicator from" link.

On the Convert to Choice Indicator page, choose the appropriate column from the drop-down list, and click OK.

Assign your chosen colors to each list choice and click OK.

After saving, your SharePoint Choice Indicator settings will appear in the list view. The Choice Indicator will appear in the list as a colored square corresponding to the criteria you specified on the indicator settings list. When you mouse over the color indicator, the choice value will be displayed.

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Support Languages: English, Chinese, Japanese.

System Requirements

Operating System:	Microsoft Windows Server 2003 x86/x64 Microsoft Windows Server 2008 x86/x64
Server:	SharePoint Release: - Microsoft Windows SharePoint Services v3 or Microsoft Office SharePoint Server 2007 - Microsoft .NETs Framework 2.0 or 3.0 Note: This product is not compatible with SPS 2003 and WSS v2
Browser:	Microsoft Internet Explorer 6 or greater is recommended for Advanced Administration features

Release Notes

1.2.107.0 Jan 21st, 2010	Licensing module upgraded.
1.1.820.0 Aug 21st, 2009	Licensing module upgraded.
1.1.514.0 May 21st, 2009	New Feature: - Support Japanese. Bugs Fixed: - Cannot show the tooltip of color block correctly in some cases; - Cannot show the setting page correctly in some cases.
1.0.326.0 Apr 1st, 2009	Initial Release

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Purchase FAQ:

• What is the difference between a Site Collection License and a Farm License, and which type of license should I choose?
  • A Site Collection License is applied to a specific Site Collection and refers the number of end-users on that ONE Site Collection. A Farm License refers the amount of end-users the LARGEST Site Collection within a particular Farm.
  • A Site Collection License is better if you only have one Site Collection and your Site Collection ID is unlikely to change frequently (your Site Collection ID will change if you reinstall SharePoint or transplant your SharePoint data from one server to another). If your Site Collection ID changes, contact our sales team for assistance.
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• What are "end-users" and how do they affect my license size? How do I find how many end-users I have on my Site Collection / Farm?
  • Our software uses the standard established method by Microsoft to determine the amount of end-users in a Site Collection or Farm. An end-user is defined as any user who has been authorized to access any site in your Site Collection or Farm. If they have access to your site, they are counted as an end-user.
  • Before purchasing a license, please think carefully about how many people will need to access your site (meaning any part of it) and delete any users that no longer require access in SharePoint. To find the number of end-users you have in a Site Collection or Farm, please check the license management page (this will appear after you install the trial version of our software on your SharePoint servers), or download and run the free End User Viewer Tool available here: http://www.sharepointboost.com/end-user-viewer-tool.html. The End User Viewer Tool can also be used to delete inactive user accounts.
  • Our licenses increase in increments of 100 users. This means that if there are 155 people who need to access your site, you will need to purchase a 200 end-user license.
• What will happen if I add another server to a Site Collection / Farm? How will this affect my license?
  • If you add new servers to an already existing Site Collection or Farm, your license will still be valid as long as the number of end-users does not exceed the number allowed by your license (e.g. if you purchase a 200 end-user Site Collection License, your license will always be valid for 200 or fewer users regardless of the number of servers).
• If the current end-user number exceeds the end-user number allowed by my Site Collection License / Farm License, what will happen?
  • If the current end-user amount exceeds the amount of end-users allowed by your license, the original functions and settings of the software will NOT be influenced until you change them (e.g. additions, deletions, modifications, etc.) At that time, you need to upgrade your license by contacting sales@sharepointboost.com. Note that upgrades will incur additional fees equal to the price difference between the old and new licenses. For example, if you purchased a 200 end-user license for $399 and you want to upgrade to a 300 end-user license with a list price of $449, you only need to pay for the difference in prices (in this case $50).
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  • PayPal:
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  • If you do not specify one currency from USD, HKD, JPY, or EUR, we will take USD as the default payment currency.
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• How can I find my Site Collection ID or Farm ID?
  • To find your Site Collection ID or Farm ID, please check the license management page (this will be accessible via a license management link that will appear after you install the trial version of our software on your SharePoint servers), or download and install the free License Management Center Application here: http://www.sharepointboost.com/licensecenter.html.
• What is SharePointBoost’s refund policy?
  • A request for a refund will only be granted if it is received BEFORE the license code has been sent.
• Does SharePointBoost offer a discount for non-profit organizations, government agencies, or educational institutions?
  • If you can provide proof that your organization is a registered non-profit, you will be eligible for a 15% discount. Contact your government to request a certificate verifying your not-for-profit status if you have not already done so.