SharePoint Item Permission Batch provides administrator capabilities to bulk manage permissions for users or groups on all items. Using it, administrator can add or remove custom permissions for specified users or groups.<

Bulk add or remove permissions on items

Item Permission Batch allows administrators to assign or remove specified permissions for users. So administrators can manage permissions on all items simultaneously.

Set Permissions According to Conditions

Administrators can assign permissions with conditions. Conditions will determine whether an item is assigned permissions or not.

Inherit list permission settings for all unique items

IT administrators are empowered to inherit list permission settings for all the items within a list at one time, which will further alleviate their workload and accelerate the speed of an organization's daily operation as well.

1. Features Introduction
• 1.1. Inherit List Permission Settings
• 1.2. Add or Remove Permission
• 1.3. User/Group Selection
• 1.4. Condition
• 1.5. Item Permission Settings
2. Example

1. Feature Introduction

1.1 Inherit List Permission Settings

Clicking this button will inherit the list permission settings to all items in the list.

This will also disable the SharePointBoost Permission Workflow.

On clicking this button a popup window will prompt the administrator to confirm and continue.

1.2 Add or Remove Permission

The function allows the administrator to specify whether he wants to remove or add permissions to the specified users. Thus, to remove a specific permission level, the administrator has to check what permission level the user has for which item, and then select to remove this specific permission level from the user.

1.3 User/Group Selection

• user or group names
• user/group columns, as well as relative lookup fields in this list
• look up users from other lists and filter them using conditions

a) Input user and group names

Item Permission Batch provides a box to enter any user or group name, and allows the input of multiple users.

b) Select user/group columns, as well as relative lookup fields in this list

c) Look up users from other lists and filter them using conditions

1.4 Condition

Two conditions typesare provided in settings page, Basic and Advanced.

The Basic conditions help administrator to easily configure conditions.

The Advanced conditions provide elaborate conditions beyond basic conditions.

1.5 Item Permission Settings

The Item Permission Settings specify to which items the settings should apply, and what permissions the users should have for these items. To specify the items affected the users can use conditions by clicking "Add Conditions".

After that, the permission level has to be set. These permission levels are pulled from the Site Collection permission settings.

The option "Add permission settings" will open a similar pane, so that several different permission settings can be created for similar users.

2. Example

In a situation where the permissions for each item have been changed manually, changing the permissions on list level will not yield any results. The screenshot below displays the list level settings for the current list.

As information in this list is confidential, the permissions have been changed for each item. With the current setup each users can only view the items related to them, but they cannot make any changes.

This means no matter if you add or remove permissions at list level, for the items with specifically set conditions, these changes would not take effect. However, the HR Manager and the Owner should be able to make changes and approve them. In the current set up, the administrator would have to change the permissions for every item one by one.

Item Permission Batch can solve this issue by changing the permissions of all existing items in a list. To do so click on the Item Permission Batch link in the list settings.

In the next screen the administrator can specify how to change permissions for the items.

To add permissions for the Administration Manager, Item Permission Batch provides the option to look up this information from another list.

Firstly the administrator has to select the site to look up from, and then the list. Here we pull information from the same site, but instead use the list HR Info.

The administrator has to specify further which User/Group column in this list shall be the source of the user for whom to add permissions, in this case it is the "Account Name" column. The final step requires filtering the information from this column using conditions. These conditions can be based on any column in this list. Here, the condition to select the Administration Manager would look like this:

Then, the administrator has to set what permissions the Administration Manager has. This can be done by simply checking the checkboxes for the desired permissions levels. In this case, the Administration Manager should have permission to Contribute.

After clicking Apply Permission Settings button, above Contribute permission level is assigned to users presented by Account Name column.

Then the permissions settings for the Owner should be set. Here the administrator can just enter his name and specify the permission level he should have.

After the changes take effect, the item permissions have changed. From now on, each user has read permission for his own item, while the Administration Manager has Contribute permissions and the Owner has Approve permissions.

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Languages Supported: English

System Requirements

For SharePoint 2010:

Operating System:	Microsoft Windows Server 2008 x64 Microsoft Windows Server 2008 R2
Server:	SharePoint Release: - Microsoft SharePoint Foundation 2010 or Microsoft SharePoint Server 2010 Microsoft SharePoint Foundation 2010 SP1 or Microsoft SharePoint Server 2010 SP1 - Microsoft .NET Framework 3.5
Browser:	Microsoft Internet Explorer 7 or greater is recommended for Advanced admin features Mozilla Firefox supported Google Chrome Supported Mozilla Firefox supported

For SharePoint 2007:

Operating System:	Microsoft Windows Server 2003 x86/x64 Microsoft Windows Server 2008 x86/x64 Microsoft Windows Server 2008 R2
Server:	SharePoint Release: - Microsoft Windows SharePoint Services v3 (WSS3.0) SP2 or Microsoft Office SharePoint Server 2007 SP2 - Microsoft .NET Framework 2.0 or greater Note: This product is not compatible with SPS 2003 and WSS v2
Browser:	Microsoft Internet Explorer 6 or greater is recommended for Advanced Administration features

Release Notes

3.1.1227.1 Dec 28th, 2011	New Features: - Support Japanese. - Support German.
3.0.1215.0 Dec 21st, 2011	New Feature: - Support basic and advanced condition settings.
2.3.1215 Dec 16th, 2010	New Feature: - Support German.
2.2.811.0 Aug 9th, 2010	New Feature: - Announced compatibility with SharePoint 2010.
2.1.715.0 Jul 15th, 2010	New Feature: - Server license added.
2.1.528.0 Jun 7th, 2010	Bugs fixed:
2.0.401.2 Apr 2nd, 2010	New Feature: - Offer conditions to determine the users and user groups that will be assigned custom permission settings.
1.17.1209.0 Dec 15th, 2009	SharePoint Permissions Boost component upgraded.
1.16.916.0 Sep 16th, 2009	Bug Fixed: - A column might be invisible to all the users though it was supposed to be invisible only to certain person.
1.16.820.0 Aug 21st, 2009	Licensing module upgraded.
1.15.428.2 Apr 28th, 2009	New Feature: - Add items’ URLs to certain fields. Bug Fixed: - Removed groups from site user count.
1.12.1226.1 Dec 26th, 2008	New Feature: - Fully support customized forms.
1.11.1204.0 Dec 5th, 2008	New Feature: - Availability of farm license.
1.10.1125.0 Nov 25th, 2008	Bug Fixed: - User fields could not be assigned permission in some cases.
1.9.1121.5 Nov 21st, 2008	Bugs Fixed: - Some views were hidden though they should be visible in those cases; - Improve performance for batch permission settings.
1.8.1104.0 Nov 4th, 2008	Bug Fixed: - Resolved the error happened when a view had an empty title.
1.8.1031.1 Oct 31st, 2008	New Feature: - Support column permission for anonymous;
1.7.0.3787 Oct 15th, 2008	New Feature: - Support assigning column permissions to user/group columns in a list. Bugs Fixed: - Resolved the error happened when users logging in as anonymous; - User lists were too long and no new line when assigning permissions to many users.
1.6.0.3709 Oct 10th, 2008	New Feature: - Allow assigning column permissions to all users except specified ones. Bug Fixed: - Fixed errors in page title and description.
1.5.3.0 Aug 18th, 2008	Bug Fixed: - Resolved the errors happened when inserting an image into a new item, but failing to save the new item.
1.1.0.0 Jul 2nd, 2008	Initial Release