Version: 1.5.624.1
SharePoint Batch Check In overcomes the limitations of SharePoint’s document versioning management feature by creating a shortcut to file check-in without compromising document versioning integrity. Normally, when you upload multiple documents to a SharePoint document library, form library, or picture library, the files will remain checked-out unless you manually check in each file individually. This can be a time consuming task, especially if you are checking in several hundred documents at once. SharePoint Batch Check In solves this problem by allowing you to bulk check in a group of checked-out files all at one time, as well as upload & simultaneously check in multiple new documents. Three different check-in settings give you full control over how SharePoint handles your documents:
1. Bulk check in a group of checked-out files all at one time
Use this option to check in a large group of previously uploaded documents. This function is especially useful if you choose to upload files first but don’t want to check them in right away.
2. Upload and simultaneously check in multiple new documents
This bulk check in function bypasses the need to manually upload and check in each file individually. It enables you to upload and simultaneously check in multiple new documents quickly and easily. The document versioning setting let you decide whether you want to check in the files as major (published) or minor (draft) versions so that versioning integrity isn’t compromised.
3. Automatically update column values for all the documents as they are checked in
The Edit Document Properties function makes checking in and updating information even easier by automatically changing columns as the files are checked in, so you don’t have to change each item one by one.
The SharePoint default environment does not allow for checking in multiple documents. After uploading or checking out a lot of documents, the user would have to check in all the documents back in one by one. This takes a lot of time, and requires performing the same action again and again for each document.
SharePointBoost provides a solution to this situation with Batch Check In. SharePoint Check In adds two options to your Menu bar that will greatly improve document and document library management in SharePoint.
Batch Check In gives the user the option to check in, discard the check-out of, and upload & simultaneously check in multiple documents.
The upload and Check In option is available through the Upload Documents and Check In button in the Upload menu. To check in and to discard checked out documents, the user has to use the Check In Multiple Documents button in the Actions menu.
If you want to check in multiple documents or discard the check out of multiple checked out documents, SharePoint offers no option but to check in each document one by one.
To avoid this procedure, just click the Check In Multiple Documents button in the Actions menu, which then will open the Batch Check In Check In Multiple Documents window.
The Check In Multiple Documents window consists of four sections. The Document Versioning section lets you choose which type of document version you want to check in. In the Select Documents section you can select which documents you want to check in. The Comments Section allows you to add comments describing the changes in the new version. The Edit Document Properties section gives the user the option to change column field for all documents that are being checked in.
To make full use of the Document Versioning options, please activate the version history in the versioning settings for the library.
In the document versioning section you can either choose to check in the document as a Minor version, as a Major version, or to Overwrite the current minor version. The Keep the document checked out after checking in this version? field lets the user choose if the document should be checked out after updating to this version.
In the Document Versioning section the documents to be uploaded can be selected. The box in the upper left corner allows the user to select all documents at once.
If you select the Include subfolders option, all checked out documents in the list and all subfolders will be displayed and available for check in.
The Comments Section allows the user to add comments describing the changes in the new version.
This way it will be easier to follow up on changes in documents. If you want to check in new employee pictures, you can make a remark here.
The Edit Document Properties section gives the user the option to change column field for all documents that are being checked in. To use it, you first have to check the Enable edit document properties checkbox.
Once the checkbox is checked the section will expand and display the options to choose from.
To check in these pictures with the correct document type and department, just check the column checkboxes and select the correct value from the dropdown menu. Please note that the values then will be similar for all items that are going to be checked in.
After finishing the set up, the changes will be saved and the documents will be checked in to the library by clicking on Check In button. Clicking on the Discard Check Out button, the document will be checked in but the changes made will not be saved.
Then, the Standard view window of the SharePoint document library will open, with all the changes in place.
The changes for the comment section can be seen in the Version History of each item.
While SharePoint by default allows user to upload multiple documents with the Upload Multiple Documents button, it does not let him check them in at the same time. To upload and check in multiple documents, users just simply need to click the Upload Documents and Check In button. The SharePoint default Upload Document window opens. In this window user can select the documents to upload.
If these documents already exist, the user can choose to check the Add as a new version to existing files checkbox.
After selecting the files you want to upload and clicking OK, the documents will be uploaded and you will automatically be directed to the Batch Check-In Check In Multiple Documents window.
Note: The current version of Batch Check In does not support Content Types.
Here you can check in the documents as shown above in the description for the Check In Multiple Documents button.
Batch Check In also gives the user the option to hide the default Upload Multiple Documents button from the Upload menu. To do so, please enter the settings menu and click the Document Library Settings button.
Then, click on the Batch Check In settings (Powered by SharePointBoost) link in the Permissions and Management section.
After clicking on Batch Check In settings (Powered by SharePointBoost) link, the settings window will open.
Here you can choose whether or not the Upload Multiple Documents command will be displayed.
Support Languages: English, Chinese, Japanese, German.
System Requirements
| Operating System: |
Microsoft Windows Server 2003 x86/x64 Microsoft Windows Server 2008 x86/x64 |
|---|---|
| Server: |
SharePoint Release: - Microsoft Windows SharePoint Services v3 or Microsoft Office SharePoint Server 2007 - Microsoft .NETs Framework 2.0 or 3.0 Note: This product is not compatible with SPS 2003 and WSS v2 |
| Browser: | Microsoft Internet Explorer 6 or greater is recommended for Advanced Administration features |
Release Notes
|
1.5.624.1 Jun 25th, 2010 |
New Features: - Server License is available; - Support more list types: Master Page Gallery, Site Template Gallery, List Template Gallery and Web Part Gallery. |
|---|---|
|
1.3.106.0 Jan 13rd, 2010 |
Licensing module upgraded. |
|
1.2.1229.1 Dec 31st, 2009 |
New Features: - A new option is added to insure value is entered to the required column before checking in; - Introduced a new option to hide "Title" column when edit properties. |
|
1.2.820.0 Aug 21st, 2009 |
Licensing module upgraded. |
|
1.2.717.1 Jul 17th, 2009 |
New Feature: - Automatically update column values for all the documents as they are checked in. |
|
1.1.429.0 Apr 29th, 2009 |
New Feature: - Support Japanese. |
|
1.0.223.0 Feb 26th, 2009 |
Initial Release |
Purchase FAQ
An end-user is defined as any user who has access to, or has accessed any site in your Site Collection/Farm at any point in time, either directly (e.g. signing in) or indirectly (e.g. assigning him a task). Once a user has accessed a site in the site collection or the farm where the product is used, he is counted, regardless of whether or not this user is active on the specific site where the product is used. For example, while you may only have 50 users who would need to use the product on Site A in the site collection, there are 360 users accessing Site B (including the 50 accessing Site A), making a total of 360 users with access to the site collection. Since Site A and Site B are in the same site collection, you would need to purchase a license for at least 360 users. SPB licenses increase in increments of 100 users, so if there are 360 people who have access to the site collection, you will need to purchase a 400 end-user license.
If you would like to place an order with a PO, please contact sales@sharepointboost.com.
