SharePoint Alert Reminder Boost

Automatically send SharePoint Alert emails and SharePoint Reminder emails to users/groups, user/group field columns, email addresses and email columns according to customized sending conditions.

SharePoint Alert Reminder Boost Tutorial:

SharePoint Alert Boost can easily subscribe alert for persons. The following sample will show you how to use this workflow.

1. Create a SharePoint Group named "Task Owner" and add some users.

2. Enter workflow setting page, and you can find SharePoint Alert Boost Workflow in workflow template list. Type workflow name and select a task list, history list for it. In order to start this workflow automatically, you must be sure that both "Start this workflow when a new item is created" and "Start this workflow when an item is changed" are selected.

3. In Alert main setting page, click "Add Alert Part" to add a new part.

4. Configure Alert Part

  • Type a name for this alert part .
  • Select "All Changes", which means that the user will receive related alert email whenever add, modify, or delete a task item.
  • You can type alert condition expression in Alert Condition textbox as long as you need to customize sending condition.

  • In Subject of Email, enter [Title]-[Status], and select "Mark workflow name at subject" and "Mark Alert type at subject".
  • In Alert Content, select Include item information in Alert email. The alert email will contain all the field value of the item.

  • Type "Task Owner" into "Send to" textbox, and select "Assigned to". The alert email will send to users in Task Owner group and in field value of the item which triggers the workflow.

5. Click"OK" back to Alert main page, then click "OK" button to save the SharePoint Alert Boost workflow configuration.

6. In task list, add a task item. Then you will get an alert email for new item.

7. Change status value from "Not Stated" to "Completed" and "%Complete" value from "0" to "100". Then you will receive an alert email for edit item.

8. Delete the task item; and you will receive an alert email for deleting item .

SharePoint Reminder Boost workflow can also be used to notify person when his task exceeds time limit. The following scenario demonstrates how to apply its features.

  • Send alert email when the day is overhead the due time is overhead, and the status of this task is "Not Completed".
  • The alert email will be sent twice a day, one is at 9:00, and the other is at 12:00. But if the day is Saturday, alert email will not be sent.
  • The alert email will be sent to person in charge of the task and BCC to persons in Task Owner group.

The configuration of SharePoint Reminder Boost workflow is similar to SharePoint Alert Boost workflow and the only difference lies in alert part setting page.

  • Type a name for the alert part.
  • In "Set Reminder", we set "Start time" on 9:00:00, "End time" on 23:00:00, and "Interval time"0.1 which is equal to 6 minutes. In Alert Condition, we type the expression "[Status] != "In Progress" && Weekday([Today]) != 6 && Weekday([Today]) != 7 && [Today] > [Due Date]", which means that the workflow will only remind overdue task on workday.

  • Type [Title]-[Status] in Subject of email and mark the all check box.
  • Type "Pay Attention: This task [Title] has exceeded the time limit, please finished it as soon as possible" with red font color in order to tell the people the task is overdue.

  • Select "Assigned to" and type "Task Owner" in BCC.
  • Create an item for this task list. You will receive alert emails when the condition expression matches.