What does it do?

SharePoint Alert Reminder Boost contains SharePoint Alert Boost workflow and SharePoint Reminder Boost workflow, a couple of SharePoint workflow templates designed for SharePoint2007. They run on SharePoint lists, extend default SharePoint Alert Me function and provide additional features beyond out-of-box SharePoint Alert Me. These features include:

1. Auto send SharePoint alert emails when list item created, modified, or deleted;

   

2. Auto send SharePoint Reminder emails for upcoming deadlines, overdue item, or change of item status.

   

3. Sending targets include appointed users/groups, user/group field columns, email addresses,email columns and AD users or groups who are not in SharePoint site.

   

4. Customize SharePoint email contents with item information or other formatted text/picture.

   

5. Customize sending conditions using expressions including list columns, operators and functions.

   

What make it different?

1. SharePoint2007 “Alert Me" sends email notification when list item content is created, modified or deleted. But it is function-limited when applied in a complex enterprise environment. For instance, if you want the assignees on a task list get notification when they are assigned to a task, with SharePoint “Alert Me", you have to add “Alert Me" on every single task item, and every time when assignee changes, a modification of “Alert Me" setting is needed.

   SharePoint Alert Reminder Boost resolves this problem by setting user/group field columns as sending targets. As a result, in addition to sending emails to specific existing SharePoint users/groups, the workflows can also send emails to user/group field columns, including “Created By", “Modified By" etc. inner columns and other users/groups columns like, “Manager". Furthermore, sending targets can be email addresses,email columns, and AD users or groups who are not in SharePoint site. For instance, in a customer issue list, if you would like to send emails to customer when his (her) issue is solved, you could add SharePoint Alert Boost workflow on this list and configure the sending targets as “Customer Email" column.

2. If SharePoint users want to send reminder emails for upcoming deadlines, overdue item, or change of item status, SharePoint “Alert Me" cannot provide such function. With SharePoint Reminder Boost, these requirements can be fulfilled. For instance, if users want to send email on the date exact 30 days before expiration date, they could use the expression as "[Expiration Date] == AddDays([Today], 30)". If users want to send email every day between the date 30 days before expiration date and the expiration date, they could set the expression as "[Expiration Date] <= AddDays([Today], 30) && [Expiration Date] >= [Today]".
3. Sending condition is much powerful with SharePoint Alert Reminder Boost. It supports expressions using functions, operators and columns of the list. Suppose that you want to notify someone when a document is approved while not all the times when the document is modified, you can set sending condition as “[Status]=="Approved"" so as to avoid excessive and useless emails.

4. SharePoint Alert Reminder Boost can customize email contents.Email subject can also be customized with your own text and column placeholders.

   • Besides containing item information in email body, which is an out-of-box function of “Alert Me", it marks the modified details in email contents with STRIKETHOUGH where detail is deleted, and HIGHLIGHT where content is added, so as to provide an easy way to show the point of email.
   • Columns can be used as placeholders when set in the email content configure page, while displayed as content of this column to recipient.
   • Item attachments can be added as email’s attachments